Retailers 
All retailers who sell manufactured homes to HUD-Administered
states must follow the below guidelines to provide information to
consumers, SEBA and HUD. 
 
Please visit this page regularly for updates
and contact SEBA at anytime with questions.
 
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Follow the link(s) below to download a recording of the retailer webinar or a copy of the webinar presentation. 
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Retailer Responsibilities in HUD-Administered States
Retailers play a critical role in the successful implementation of the installation program. They provide an important link to the industry that is essential for gathering and tracking information. All retailers who sell manufactured homes for installation in a HUD-Administered state must follow certain requirements in providing information to consumers, and HUD through SEBA. 
 
All retailers who sell manufactured homes for installation in a HUD-Administered state must follow certain requirements in providing information to consumers, and HUD through SEBA. See a brief overview of those requirements below.
 
Before Selling a Manufactured Home
Before selling a manufactured home, the retailer is required to provide certain information to the purchaser or lessee. This includes, but is not limited to providing a copy of the consumer disclosure statement required in §3286.7(b) and advising of specific wind, thermal and roof load zone loads. The information that a retailer provides varies depending on how much they know about the homes final location. 
  
Consumer Disclosure Statement
Per 3286.7 (b), prior to execution of the sales contract to purchase or agreement to lease a manufactured home, the retailer must provide the purchaser or lessee with a consumer disclosure. This disclosure must be in a document separate from the sales or lease agreement. See the full list of retailer regulations for comprehensive information on these requirements. 
 
SEBA has created a sample disclosure that can be used as a model, but each retailer must create their own disclosure that is in a document separate from the sales or lease agreement. Find the sample disclosure here
 
Providing Installation Instructions
Per 3286.103, retailers are responsible for providing installation instructions to the purchaser and/or installer of the manufactured home.
 
Using a Licensed Installer
When a retailer agrees to provide any set up of a manufactured home, they must make sure to use a HUD licensed installer. Visit the Installers Page for more information on licensing requirements or to find a list of currently licensed installers. 
 
Inspection
When the retailer agrees to arrange for the inspection of a manufactured home, they must make sure to use an individual who meets the qualification requirements as outlined in 3286.511. Visit the Inspectors Page for more information on what is a qualified inspector and to find a list of inspectors near you. 
 
Per 3286.111 when the installation is complete, a HUD licensed installer must certify that the work was completed per regulation requirements for installation and inspection. The retailer must receive a signed copy of the installer certification in the form of the HUD 309. Completed HUD 309 Forms should be submitted to SEBA by email, fax or mail. Information is available on the Contact page. 
 
Establishing Date of Installation
The of installation is the date the installer has certified that all required inspections have been completed, all utilities are connected, and the manufactured home is ready for occupancy as established, if applicable, by a certificate of occupancy.

Completion of Sale

The sale of a manufactured home will not be considered complete until all services are complete that were agreed upon at the time the contract was entered into. When a retailer is providing the installation and the installation causes safety hazards or takes the home out of compliance, and those issues are discovered during the installation of the home, the sale or lease of the home is not complete until the home is corrected.
  
  

  
  
  
 
 
After Selling a Manufactured Home
After the sale of a manufactured home, the retailer is responsible for maintaining the tracking and installer information as outlined below, and compliance requirements set out in subpart F of part 3282 of, which are related to HUD construction and safety standards.

Correcting Information
If the information provided by the retailer changes after it has been provided, the retailer must correct the information within 10 business days after the retailer learns of the change.

Maintaining Records
The retailer or distributor must maintain a copy of the records for 3 years from the date of installation.

 
 
With so much new information, we know if can be a lot to take in. Please feel free to reach out to SEBA anytime with questions about the program, assistance with filling out the required forms or creating your consumer disclosure. We also welcome you to alert us of upcoming sales or inspections so we can offer our assistance and receive program feedback.
Retailer Tracking Requirements
Retailers who sell homes to be set in HUD-Administered states must provide certain information to HUD via SEBA. There are two types of data, unit tracking and installations, that retailers must report on. See below for more information. 
 
  

Tracking Manufactured Homes
HUD Form 305

Per 3286.113, retailers or distributors of manufactured homes must provide tracking information on all homes sold to HUD-Administered states.
 
This information is provided using the HUD 305 form and must be submitted within 30 days a purchaser or lessee enters into a contract to purchase or lease a manufactured home.
 

Tracking Installation Information
HUD Form 306

Per 3286.113, retailers or distributors must also submit information on installations and inspections of manufactured homes. This information is provided using the HUD 306 form and must be submitted within 30 days of the installation.
 
This information is provided using the HUD 306 form and must be submitted within 30 days of the date of installation. 
 
Submitting Information
Retailers can submit the HUD 305 and HUD 306 either in paper forms or electronically. See below for information on the two options
Retailers can submit paper forms through any of the following mechanisms:
 
Email: Hudinfo@sebapro.com
 
Fax: 1-202-379-3340
 
Mail: Office of Manufactured Housing Installation Program
C/O SEBA Professional Services, LLC
1325 G Street, NW Suite 500
Washington, DC 20005
Retailers can submit electronic forms by using the below
 
Click here to complete the HUD 305 Manufactured Home Retailer Report - Home Tracking Information. 
 
Click here to complete the HUD 306 Manufactured Home Retailer Report - Home Installation Information